Work from anywhere

One of the worst things that can happen to solopreneur is needing access to your emails but not able to get it. Most of us have webmail access to our emails, but webmail is often so cumbersome that we’d rather leave it alone and wait until we get back to outlook.

There has to be a better way!

Webmail is the ultimate infomercial before feature. Setting it up properly is convoluted and the user interface often lacks simplicity.

There is a well-known, and well marketed solution by Google which is known as GSUITE. GSUITE is an excellent all-round business solution for hosting your emails, files, calendars, notes, and more on the Google Servers. It comes at a cost but well-worth that cost if you’re going to be using those features.

You might not want to use all those features, though; you simply want to be able to access your emails on a random computer.

Here’s how you can add your private email account to  GMAIL and have access to your emails anytime, anywhere.

You will need:

• A GMAIL account.
• Your private email server details – you can get this by logging into your web server and viewing the email settings for each account. These are the same details you need to set up your account in Microsoft Outlook. If you don’t have these details, your webmaster should be able to provide them.

1. Log in to your GMAIL account.
2. Click on the cog on the top right, then click on settings in the drop down menu.
3. Click on Accounts and Import among the top menu.
4. Scroll down to “Send Mail As” and click “Add another email address”.
   1. Under “Send Mail As”, click “Add another email address”.
   2. In the Popup Window, fill in your Name, Email Address, and ensure “Treat as an Alias” is checked.
   3. Add your server details, most email servers will use SSL.
   4. Receive email confirmation and copy the code to the GMAIL settings.
5. Once the popup window is closed; on the window you were before, scroll to “Check mail from other accounts” and click “Add a mail account”.
   1. A new window will pop up, fill in your email address.
   2. Select “Import emails from another account (POP3).
   3. Fill in your POP3 details, generally the same as your SMTP details, using Port 995 and tick the following.
      1. Leave a copy of retrieved message on the server.
      2. Always use a secure connection (SSL) when retrieving mail.
      3. Label incoming messages: <<Your Email Address here>>
   4. Click “Add Account”.

That’s it. You’ve successfully added the functionality to ‘listen’ to your mail server with step 5 and to send mail with step 4.

Here is an image breakdown that you can follow to complete the same process:

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Like this tutorial? Check out the Social Media Conference 2017 – The Evolution hosted by The Online Business Academy, this September!

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